VC Jericho Constitution

VC Jericho, an Oxford-based cycling group, is an unincorporated association.

  1. NAME

    This document refers to the cycling group currently known as VC Jericho, hereinafter “the Club”.
     

  2. THE PURPOSES OF THE CLUB ARE:-

    To build and continue a casual cycling club, based in Oxford, that people feel engaged with and which has funds and structure to support its members.

    The motto of the Club is “Fitter, Faster, Fun”.
     

  3. CLUB COMMITTEE

    The Club shall be managed by a Club Committee, members of which are appointed at the Annual General Meeting (AGM) of the Club.

    The Club Committee will include, but not be limited to, the following:
     

    • Officers, comprising Chair, Secretary, Membership Secretary and Treasurer; and

    • Ride leaders.


      Any Officer may also be a ride leader.
       

  4. CARRYING OUT THE PURPOSES

    In order to carry out the Club’s aims, the Committee has the power to:
     

    1. raise funds, receive grants and donations;

    2. apply funds to support and promote the cycling activities of the Club;

    3. co-operate with other cycling clubs with similar purposes; and

    4. do anything which is lawful and necessary to achieve the purposes of the Club.
       

  5. MEMBERSHIP

    The club shall have a membership. People who support the Club can apply to the Committee to become a member. Once accepted by the Committee, membership lasts for 1 year and may be renewed. The Committee will keep an up-to-date membership list.

    Members shall pay such subscriptions as the Committee may from time to time determine and which are confirmed by the members at a General Meeting.

    The Committee may remove a person’s membership if they believe it is in the best interests of the club. The member has the right to be heard by the Committee before the decision is made and can be accompanied by a friend.
     

  6. ANNUAL GENERAL MEETING - AGM
     

    1. The AGM must be held every year, with 14 days notice given to all members telling them what is on the agenda. Minutes must be kept of the AGM.

    2. The quorum for the AGM will be 10% of the membership or 10 members, whichever is the greater number.

    3. Every member has one vote.

    4. The Committee shall present the annual report and accounts.

    5. Any member may stand for election to the Committee.

    6. Members shall elect the Committee to serve for the next year. They will retire at the next AGM but may stand for re-election.
       

  7. CLUB COMMITTEE MEETINGS
     

    1. The Committee must hold at least 3 meetings each year. At their first meeting after the AGM they will elect a chair, secretary, membership secretary and treasurer and will nominate ride leaders to be members of the committee. The Committee may act by majority decision.

    2. At least 3 of the Committee must be present at the meeting to be able to take decisions. A record of decisions made shall be kept for every meeting.

    3. If any member of the Committee has a conflict of interest they must declare it and leave the meeting while this matter is being discussed or decided.

    4. During the year, the Committee may appoint up to 3 additional Committee members. They will stand down at the next AGM.

    5. The Committee may make reasonable additional rules to help run the Club. These rules must not conflict with this constitution or the law.
       

  8. MONEY AND PROPERTY
     

    1. Money and property must only be used for the Club’s purposes.

    2. The Committee must keep accounts. The most recent annual accounts can be seen by anybody on request.

    3. Members of the Committee cannot receive any money or property from the Club, except to refund reasonable out of pocket expenses.

    4. The Club shall maintain a bank current account. All cheques must be signed by 2 members of the Committee.
       

  9. GENERAL MEETINGS

    If the Committee considers it necessary to change the constitution, or wind up the club, they must call a General Meeting so that the membership can make the decision. The Committee must also call a General Meeting if they receive a request from the majority or 25 members, whichever is the lower number. All members must be given 14 days notice and told the reason for the meeting. All decisions to change the constitution require a two-thirds majority. Minutes must be kept.
     

    1. Winding up - any money or property remaining after payment of debts must be given to a cycling club with similar purposes to this one or to a cycling charity.

    2. Changes to the Constitution - can be made at AGMs or General Meetings.

    3. General Meeting - called on written request from a majority of members.

    4. The Committee may also call a General Meeting to consult the membership.